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Integrated Policy

Integrated ISMS, PIMS & ITSMS Policy

SquareIT Solutions is committed to the integrated management of information security, privacy, and IT services to ensure the confidentiality, integrity, and availability of information assets, compliance with privacy regulations, and the delivery of high-quality IT services. This Integrated Management System (IMS) Policy outlines our approach to managing these critical aspects of our business operations.

1. Purpose The purpose of this policy is to establish a comprehensive framework for the integrated management of information security, privacy, and IT services at SquareIT Solutions, ensuring alignment with organizational goals, regulatory requirements, and industry best practices.

2. Scope This policy applies to all aspects of SquareIT Solutions' operations, including website development, digital marketing services, and other IT-enabled solutions, with a focus on integrating Information Security Management System (ISMS), Privacy Information Management System (PIMS), and IT Service Management System (ITSMS) practices.

3. Policy Statements
a) Appropriateness to the purpose of the organization: We will develop and maintain an integrated management system that is appropriate to the purpose and objectives of SquareIT Solutions, ensuring that information security, privacy, and IT services are managed in alignment with business requirements.
b) Framework for setting integrated management objectives: We will establish a framework for setting integrated management objectives, incorporating information security, privacy, and IT service management considerations to drive continual improvement in our business processes.
c) Commitment to satisfy applicable requirements: We are committed to complying with all applicable laws, regulations, and standards related to information security, privacy, and IT service management, including ISO/IEC 27001, the Indian IT Act 2000 (Amendment 2008), the Personal Data Protection Bill (PDPB) 2019, ITIL practices, NISG guidelines, MeitY guidelines, and BIS standards.
d) Commitment to continual improvement of the integrated management system: We will continuously monitor and evaluate our integrated management system, implementing measures to enhance its effectiveness, adapt to evolving threats and technologies, and address changing regulatory requirements.

4. Implementation Guidelines To fulfill the objectives outlined in this policy, SquareIT Solutions will:
• Establish an Integrated Management Team responsible for overseeing the implementation and maintenance of the integrated management system.
• Integrate information security, privacy, and IT service management practices into our business processes, ensuring consistency and alignment across all areas of operations.
• Conduct regular reviews and audits of our integrated management system to assess performance, identify areas for improvement, and address non-conformities.
• Provide training and awareness programs to employees on integrated management system policies, procedures, and best practices.

5. Roles and Responsibilities
• Integrated Management Team Responsible for overseeing the implementation and maintenance of the integrated management system, ensuring compliance with relevant standards and regulations, and driving continual improvement.
• Employees Responsible for adhering to integrated management system policies and procedures, protecting information assets, respecting privacy rights, and delivering high-quality IT services.

6. Monitoring and Review This policy will be reviewed annually by the Integrated Management Team to ensure its ongoing suitability, adequacy, and effectiveness. Any necessary revisions will be made in consultation with relevant stakeholders.

7. Communication This policy will be communicated to all employees of SquareIT Solutions and made available to clients, partners, and other stakeholders upon request. Any updates or revisions to the policy will be communicated promptly to ensure awareness and compliance.

8. Compliance Non-compliance with this policy may result in disciplinary action, up to and including termination of employment, in accordance with SquareIT Solutions' disciplinary procedures.

Approved By: Niyaz Ansari